Overview

ChatGPT Edu workspace members can export their workspace data when both of these conditions are met:

• The workspace has no data residency configuration.

• The member has data-export permission through the workspace default or an assigned custom role.A workspace admin has enabled data export.

Data export is off by default. Workspace owners can enable it as a workspace-default permission or configure it for specific custom roles. Members without a custom role follow the workspace default. Members assigned to custom roles receive the permissions configured for those roles.

Admins can enable or disable whether members can request exports. Members request and download their own exports from their own accounts. Each member can export only their own data.

Workspaces with any data residency configuration are not eligible for this feature.

Enable data export for your workspace

Workspace owners can enable data export for all members through the workspace default or grant access to specific members through custom roles.

To configure the workspace default:

• Open your profile menu and select Workspace settings.

• Select Permissions & roles, then select Workspace.

• Under Data export, turn on Allow members to export their own data.

To enable data export for specific groups:

• In Workspace settings, select Permissions & roles, then select Custom roles.

• Create a custom role or select an existing role.

• Under Data export, turn on Allow members to export their own data.

• Open Role assignments and assign the role to the appropriate group.

Members without a custom role follow the workspace default. Members assigned to custom roles receive the permissions configured for those roles. Members can export only their own data.

Export data from your Edu workspace

1. Sign in to the ChatGPT Edu workspace that contains the data you want to export.

2. Open Settings.

3. Select Data controls.

4. Under Export data, select Export.

5. If you are asked to verify your account by email, complete verification, return to ChatGPT, and start the export again.

6. Select Confirm export.

You will receive an email when the export is ready. Processing can take up to 7 days. Download the export while you are signed in to the same account that requested it.

The downloaded ZIP file can include:

• conversations.json, or numbered conversation JSON files for larger exports

• files and other assets used in conversations

• account and conversation metadata

Use exported conversations as reference in a personal account

This process is not a full account migration or account rehydration. Uploading the JSON file does not recreate your old chats as separate conversations or restore the original chat sidebar.

You can keep the exported conversations as reference in a personal ChatGPT account:

1. Extract the downloaded ZIP file.

2. Find conversations.json. Larger exports may contain numbered conversation JSON files instead.

3. Sign in to the personal ChatGPT account you want to keep using.

4. Start a new conversation.

5. Upload the conversation JSON file. If the file is too large, upload the numbered files separately or split the JSON into smaller files.

The uploaded file is available as reference in that conversation.

Limitations

• Workspaces with any data residency configuration are not eligible for this feature.

• Export access depends on the workspace-default permission and any custom roles assigned to the member.

• This feature does not change the Privacy Portal or privacy-request process.

Troubleshooting

If an admin does not see Data export, confirm that the workspace is a ChatGPT Edu workspace with no data residency configuration.

If a member does not see Export data, ask a workspace admin whether data export has been enabled.

For help requesting or downloading an export, see: How do I export my ChatGPT history and data?.

For more information about using the exported JSON in another account, see: Transferring conversations between ChatGPT accounts.